Consultancies

Background & Strategic ContextThe International Planned Parenthood Federation (IPPF) operates through a global network of Member Associations (MAs) and Collaborative Partners (CPs) (hereafter referred to as ‘Affiliates’) working across more than 150 countries to deliver sexual and reproductive health services, advance rights, and advocate for policy change.Across the Federation, large volumes of operational, financial, and programmatic data are generated through a range of institutional systems, including service statistics platforms, financial systems, business planning tools, accreditation tracking systems, and grant management platforms. These systems support accountability, performance monitoring, and strategic planning across the organisation.In recent years, IPPF has been developing a Federation-wide Dashboard to consolidate data from these systems into a central analytics environment. The current dashboard is built on Power BI and integrates data from multiple institutional systems into a centralised architecture designed to function as a “single source of truth.”This environment includes a mix of integration approaches, including API-based data flows (e.g. service delivery data from DHIS2), as well as partially automated and manual data inputs across other systems. Existing data models and reporting structures have primarily been designed for Secretariat-level analysis, with ongoing efforts to strengthen automation, standardisation, and integration across systems as part of the dashboard’s phased development.While the current Dashboard provides significant analytical capability, it was primarily designed for Secretariat use and is not yet structured for direct use by Affiliates. At the same time, there is increasing demand by Affiliates for tools that enable them to engage more effectively with data in ways that are practical, intuitive, and aligned with their operational context.To respond to this, IPPF is initiating the next phase of the Dashboard initiative, focused on defining Affiliate user needs and functional requirements, and ensuring that the Dashboard evolves into a user-centred platform that supports decision-making across the Federation.Purpose of the ConsultancyThe purpose of this consultancy is to support IPPF in translating Affiliate needs into a clear, implementation-ready design for an Affiliate-facing dashboard. This includes defining priority use cases, data requirements, and user experience, and guiding the development and deployment of dashboard solutions that enable Affiliates to access, interpret, and use data in a way that is practical, intuitive, and relevant to their operational context.Scope of Work, Deliverables and TimelineThe consultant will be responsible for the end-to-end design, development, and rollout of an Affiliate-facing dashboard, building on IPPF’s existing Power BI dashboard environment, and integrated data systems. The outputs of this assignment will include a functional specification, a fully operational dashboard, and a structured rollout and training approach to support effective and sustained use across the Federation.The assignment will be delivered across three interlinked yet distinct parts, as outlined below.Part 1: Needs Analysis and Functional Specification (Indicative Timeline 10 – 12 weeks)Undertake a detailed needs analysis with key stakeholders across the Federation, including Affiliates and Secretariat regional and global teams. Based on these consultations, the consultant will define priority use cases and data needs, identify relevant indicators and data domains, propose an appropriate dashboard structure and user experience, and define key considerations for governance, access, and responsible data use.The consultant will undertake the following components as part of the assignment:Part 2: Dashboard Development, Implementation and Iteration (Indicative Timeline 10 – 12 weeks)The IPPF Dashboard has been developed through earlier phases and includes an existing analytics environment, integrated data sources, and established data structures.The intention of this consultancy is not to design or implement a system from scratch, but to build on and enhance the current environment.The consultant is expected to:Review and validate the existing data architecture, including current data integration approaches and underlying data structuresIdentify opportunities to strengthen and expand data integration, including the use of APIs where appropriatePropose and implement improvements to data governance, access controls, and user permissionsDevelop dashboard solutions that leverage the existing data environment (e.g. data lake or equivalent structure), or propose alternative approaches only where there is a clear and justified advantageAny recommendations for significant architectural changes should be clearly justified, taking into account feasibility, cost, scalability, and alignment with IPPF’s existing systems and capacities.The consultant will undertake the following components:Part 3: Rollout, Training and Adoption (Indicative Timeline: 6–8 weeks)The consultancy will also include the design and delivery of a structured training and rollout approach to support adoption across IPPF Affiliates. This will include a Training of Trainers (ToT) model to enable Affiliate-led capacity building, as well as the development of practical training materials and onboarding support. Part 3 will focus on enabling sustained adoption and effective use of the dashboard across Affiliates.Key activities will include:Preparation of training materials, user guides, and onboarding resources tailored to different user roles, with materials hosted—where appropriate—on the IPPF Academy (Moodle) and the MA Forum (internal knowledge and communications hub)Design and delivery of a structured onboarding approach for Affiliates, ensuring consistent introduction to the dashboard and its functionality. Design and implementation of a Training of Trainers (ToT) model, including definition of roles and competencies for Affiliate focal points, and equipping nominated representatives to lead ongoing training and peer support within their contexts. Delivery of ToT sessions for designated Affiliate representativesProvision of structured support during the initial adoption period, including troubleshooting and responding to user queriesCollection and synthesis of user feedback during rollout, and recommendation of adjustments to improve usability and adoptionRefinement of training materials and onboarding approaches based on early user experienceThe consultant will be expected to support early-stage adoption by:Enabling Affiliates to confidently navigate and use the dashboard for decision-makingIdentifying and addressing common user challenges during initial rolloutSupporting the establishment of feedback loops to inform ongoing improvementsThe consultant should propose a practical and scalable approach to training and adoption that ensures the dashboard is not only launched but actively used and embedded within Affiliate workflows, taking into account the size and diversity of the Federation (150+ countries).Management and Reporting ArrangementsThe consultant will work closely with the IPPF Secretariat teams responsible for the Dashboard initiative, under the overall coordination of the Performance, Learning, and Impact (PLI) team.The consultant will be expected to:Work in close collaboration with relevant Secretariat teams, including MA Dashboard Development Team (MADDT), Performance Learning and Impact (PLI), IT, and other technical focal pointsParticipate in regular check-in meetings to review progress across all parts of the assignment and validate emerging findingsPresent interim findings, dashboard prototypes, and draft outputs for feedback at key stages of the assignmentIncorporate feedback from designated reviewers prior to finalising deliverablesFacilitate structured validation of key outputs, including user needs, dashboard functionality, and user experience, with a selected group of Affiliates and stakeholdersSupport coordination across technical and non-technical teams to ensure alignment on implementation, testing, and rollout activitiesKey deliverables will be reviewed and approved by the designated IPPF project lead, in consultation with relevant internal stakeholders.IPPF will facilitate access to relevant documentation, systems, and stakeholders necessary for the completion of the assignment.Required ExpertiseIPPF is seeking a consultancy team with demonstrated experience in designing, developing, and implementing data dashboards and user-centred data systems within complex organisational environments.The consultancy team should have the following qualifications and experience:Proven experience delivering end-to-end dashboard or analytics platform projects, including stakeholder consultation, needs assessment, system design, development, testing, and rolloutStrong technical expertise in data visualisation and dashboard platforms (e.g. Power BI or similar), and experience working with integrated data environments that combine multiple data sources (e.g. programmatic, financial, and governance data)Experience with data integration approaches, including APIs and data pipelines, and an understanding of data quality, validation, and standardisation challengesExperience designing user-centred solutions, including user journeys, information architecture, and intuitive dashboard interfacesExperience implementing data governance and role-based access controls, particularly in environments involving sensitive or comparative dataExperience working with international, federated organisations or multi-country programmes, and ability to operate effectively across diverse stakeholder groups and contextsUnderstanding of data used within health service–providing organisations, including service delivery indicators and operational realities (e.g. SRHR or similar sectors)Experience supporting multilingual or localised digital platformsDemonstrated ability to design and deliver practical, scalable training and adoption approaches (e.g. Training of Trainers models)Individual consultants are welcome to apply; however, proposals should demonstrate access to the full range of expertise required to deliver this assignment.Proposal Submission RequirementsInterested service provider(s) should submit one technical proposal and one financial proposal for this consultancy. Proposals must be submitted to dmasara@ippf.org and copied to RSingh@ippf.org with the subject line: “Proposal for IPPF Dashboard Consultancy – Phase 4: Affiliate Dashboard (Needs Analysis, Development and Deployment)”Deadline for Proposal Submission: 12 June 2026Timeline for Clarifications and Proposal DevelopmentDeadline for submission of clarification questions: 22 May 2026IPPF response to clarification questions: 29 May 2026 (responses will be shared with all bidders)Proposal submission deadline: 12 June 2026Bidders may apply individually or as a consortium where complementary expertise is required. In the case of a consortium:The lead organisation must be clearly identified and will be held responsible for the delivery of the project (end-to-end)Roles and responsibilities across consortium members must be clearly definedA single consolidated proposal and budget must be submittedPlease see the attached ToR for further details on the technical and financial proposal as well as details on the selection criteria. 

1. BackgroundIPPF is a global healthcare provider and a leading advocate of sexual and reproductive health and rights (SRHR) for all. Led by a courageous and determined group of women, IPPF was founded in 1952 at the Third International Planned Parenthood Conference. Today, we are a movement of 150 Member Associations (MAs) and Collaborative Partners (CPs) with a presence in over 146 countries.Our work is wide-ranging, including comprehensive sex education, provision of contraceptive, safe abortion, and maternal care and responding to humanitarian crises. We pride ourselves on being local through our members and global through our network. At the heart of our mission is the provision of – and advocacy in support of – integrated healthcare to anyone who needs it regardless of race, gender, sex, income, or how remote their location is.Vulnerability Assessment (VA) is a core component of IPPF’s approach to ensuring that services reach those most in need. The VA Toolkit provides MAs with guidance and practical tools to assess and report on client vulnerability, enabling IPPF to fulfil its commitment to equity-focused service delivery. Consistent and rigorous VA enables MAs to identify, prioritise, and serve marginalised, under-served, and hard-to-reach populations across diverse contexts.Since the introduction of the VA Toolkit, feedback from MAs has highlighted a number of challenges related to conceptual clarity, usability in diverse and low-resource settings, and consistency in how vulnerability is defined, measured, and reported. A review of MA survey data on vulnerability classification and reporting – as well as relevant sector resources, client exit interview (CEI) tools, and poverty measurement frameworks – has further confirmed the need for a comprehensive revision of the toolkit.The revised VA Toolkit aims to:Strengthen clarity of concepts and terminology (e.g. vulnerability, marginalisation, under-served) to ensure consistent application across MAs and contexts to inform and strengthen service delivery that is equitable and responds to the needs of all IPPF’s clients.Ensure language is appropriate, non-stigmatising, and aligned with inclusive and rights-based approaches.Improve usability and practical guidance, including adaptable approaches for different resource settings and data collection approaches.Incorporate examples from MA practice and integrate findings from consultations with MAs.Support MAs to assess vulnerability in ways that are feasible, context-appropriate, and sensitive to local realities.2. Objective of the ConsultancyThe primary objective of this consultancy is to revise and support uptake of the Vulnerability Assessment (VA) Toolkit to improve clarity, usability, and consistency in how Member Associations assess and report on vulnerability, while strengthening inclusive, rights-based and context-responsive approaches to vulnerability assessment.Phase 1, consisting of an initial evidence review, internal consultations, and scoping, has already been conducted by an IPPF team member. The consultant will work alongside them, familiarising themselves with these initial outputs and building on this work to provide targeted technical input to the subsequent phases of the revision process. The consultant will provide an estimated ten days of work to support the following phases:Phase 2: MA consultations (May- June)Phase 3: Toolkit revision and drafting (June - July)Phase 4: Feedback, finalisation, and uptake support (July - August)3. Scope of WorkThe consultant will support the following activities across the remaining phases:Phase 2: MA Consultations (May - June)Explore feasible and context-appropriate approaches to assessing vulnerability, including considerations for low-resource and sensitive data environments.Support targeted consultations with approximately 5–7 MAs across different contexts, including participation in a small number of consultations where timing allows.Support review and synthesis of consultation findings, including identification of key challenges MAs face in assessing vulnerability and collecting data, and identify what guidance and support would be most useful in the updated toolkit.Phase 3: Toolkit Revision and Drafting (June)Provide technical input to the development of a revised VA Toolkit that:Strengthens clarity of concepts and terminology (e.g. vulnerability, marginalisation, under-served).Ensures language is appropriate, non-stigmatising, and aligned with inclusive and rights-based approaches.Improves usability and practical guidance for MAs.Incorporates an adaptable “menu of approaches” reflecting different contexts and resource levels.Integrates examples from MA practice and findings from Phase 2 consultations.Phase 4: Feedback, Finalisation, and Uptake Support (July - August)Support sharing of the draft toolkit with a small group of MAs (3–5) for feedback on usability, clarity, and feasibility.Support refinement of the toolkit based on feedback received.Finalise the toolkit for publication.Support translation of the toolkit into IPPF’s core languages (Arabic, English, French, Spanish).Contribute to the development of supporting materials (e.g. summary document, infographic, quick reference guide).Support early dissemination and engagement with MAs.4. Deliverables5. Required Qualifications and ExperienceTechnical ExpertiseTechnical expertise in vulnerability assessment and framing of key concepts/language.Strong experience in the design, development, or revision of technical guidance tools, toolkits, or programmatic frameworks, ideally within the health, SRHR, or development sectors.Demonstrated understanding of vulnerability, marginalisation, and equity-focused approaches to service delivery, with familiarity with relevant frameworks and approaches (e.g. multi-dimensional / household level vulnerability tools, livelihood and poverty measurement tools, disability inclusion assessments, community-based vulnerability assessment approaches).Experience developing practical guidance materials that are accessible and applicable across diverse contexts.Consultancy and Analytical SkillsProven ability to conduct evidence reviews, stakeholder consultations, and needs assessments.Strong skills in synthesising diverse inputs into clear, actionable, and user-friendly guidance documents.Ability to propose practical, scalable, and context-appropriate solutions within resource-limited settings.Ability to work independently, meet deadlines, and produce high-quality outputs with limited supervision.Sector and Organisational ExperienceExperience working with federated organisations, INGOs, or multi-country programmes (experience with IPPF or SRHR organisations is an asset).Understanding of data collection practices in clinical or community health settings, including considerations around sensitive data and low-resource environments.Familiarity with rights-based and inclusive approaches to health programming and measurement.Communication and Facilitation SkillsExcellent written and verbal communication skills in English; additional languages (particularly French, Spanish, or Arabic) are an advantage.Strong facilitation abilities, particularly in multicultural and multidisciplinary settings.Availability to engage with geographically dispersed teams across different time zones.The consultant will have a commitment to SRHR, equity, and inclusive, rights-based approaches to health data and service delivery.6. Reporting & Coordination7. Budget & Payment StructurePayment will be made in tranches linked to milestone deliverables, as agreed in the final workplan. The indicative budget for this consultancy will be confirmed upon scoping of proposals received.8. Confidentiality & Data ProtectionThe consultant must comply with IPPF’s Data Protection Policy. No raw data or consultation outputs will be stored or shared externally without prior written consent from IPPF. All materials developed under this consultancy remain the intellectual property of IPPF.9. Proposal Submission RequirementsInterested consultants should submit the following to mbrown@ippf.org with the subject line “Proposal for Vulnerability Assessment” by Monday, 25th May, 2026:Technical Proposal (5 pages maximum)Contact information: Include your name, address, and contact information.Relevant experience: Describe relevant projects and contextual knowledge.Approach and methodology: Outline the proposed approach and methodology. Include risks and mitigation strategies, a proposed work plan, and team roles. AnnexesCV(s) of the lead consultant and any team members.Two samples of relevant previous work (e.g. toolkits, guidance documents, or assessment reports).Contact details of two professional references.Financial ProposalThe budget for this consultancy is USD $12,000. Translation costs for the final documents are not included in this budget and can be covered directly by IPPF. A financial proposal with a detailed line-item budget as shown below. Payments will align with deliverables, as agreed at contract signing.